Aude Group is a large-scale integrated enterprise group integrating clean energy, strategic entities, urban integrated operations and other industries. It has more than 300 subsidiaries. In June 2024, the Group launched the xidean intelligent seal usage s
There are many security risks in the traditional seal management method, which bring many risks to the enterprise that cannot be ignored.
The branches are distributed throughout the country, and the seals are diverse and scattered, making it difficult to control the actual seal usage. It is easy to cause seal security problems due to regulatory loopholes.
Cross-departmental and cross-legal entity documents need to be approved step by step, such as headquarters legal affairs, finance, and business departments need to be reviewed simultaneously). In particular, a cross-border investment agreement requires multi-departmental approval and seal usage at headquarters, which takes several weeks.
The Group has a number of industrial clusters such as energy, finance, science and technology, and comprehensive urban operations. The sealing needs of different industries vary greatly, management is complex, and supervision and system implementation are difficult.
The seal usage records are scattered among the subsidiaries, and it is difficult to quickly summarize the sealed data of the whole group during the audit. Regulatory authorities require the entire process of a project to be sealed, and the group takes months to sort it out.
The Group's headquarters took the lead in piloting, purchasing equipment such as xidean seal usage treasure intelligent seal and xidean automatic seal machine, creating a standardized seal sharing service center, achieving centralized, self-help and standardized management of the headquarters seal, and taking the lead in reaching an unattended self-help seal usage model.
After the headquarters seal sharing service center achieved good management results, the Group gradually extended the intelligent seal management model to its subordinate branches, core farms (ranches) and key subsidiaries to achieve full coverage of the intelligent management of the Group's core business segments.
the xidean system is deeply integrated with the Group OA and business management system to realize the linkage between seal usage data and business data, automatically generate audit reports, and meet the compliance audit requirements.
Add the xidean "intelligent lock" to the original traditional seal of each unit to achieve intelligent management and control of the physical seal. The offline seal operation is strongly bound to the online approval process. Without authorization, the seal usage seal cannot be opened, and the seal usage behavior can be standardized from the source.
Our company conducts in-depth research on the existing seal management status and needs of the Aude Group.Conduct a comprehensive evaluation of the original electronic signature system of the Ord Group, and analyze its advantages and disadvantages.Communicate with various departments of the Ord Group to understand the user's original application approval habits and the current use of multiple systems.
Based on the results of the survey, a scheme was designed that integrates the management and control of the physical seal on the basis of the original electronic signature system, and plans how to seamlessly connect the intelligent seal to ensure that the user's original application approval habits are not changed. Develop technical routes and timelines for interfacing with multiple Aude Group systems.
Develop a customized intelligent seal management system to realize the physical seal control function and conduct rigorous system testing to ensure the stability, security and compatibility of the system.
The intelligent seal management system was officially launched to train the employees of the Aude Group, collect feedback on the use of the Aode Group, and continuously optimize the system functions and user experience.
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